Processing Customer Refunds within your Dashboard
- How to refund your Customer Transactions when using Cleeng Core
- How to refund your Customers when using Cleeng Hi-5
Sadly, not all viewers are content nor satisfied with the events they have purchased. This is why the Cleeng Dashboard is a handy tool where you can manage your viewer's requests at your fingertips.
Also, Cleeng is very proud to present our newest ‘Amazing Dashboard’ feature which provides you with options to easily manage your viewer's requests. We have developed this feature based on high demand and also to ensure that our broadcasters have tangible data and insights to further improve the overall user experience.
How to refund your Customer Transactions when using Cleeng Core
If your viewer requests a refund directly to you, you can cancel his purchase directly from your dashboard.
1. Refunding from the 'Accounts' section.
• Under the Customer Relationship tab, click on Accounts.
• Manually input or search the viewer's email address for the particular transaction you wish to refund.
• Click on the email address and you will be directed to Customer details page.
On the rightmost corner, click on the cancellation icon. (as shown on the screenshot below)
• You will be presented with a cancellation and refund option. Simply click on the button to cancel.
Alternatively - your viewers can always cancel their purchase from their Library. Let them know that they can do it themselves from their Library. We will accept the refund only if it will be claimed within 30 days from the purchase date, and only for purchases made with a credit card.
How to refund your Customers when using Cleeng Hi-5
Here's a short video introducing you a special feature in your dashboard:
- You have up to 5 days to process a viewer refund request or the refund will be processed automatically
- You can speak directly to your viewers via email
- You will receive a notification in your dashboard when a request is pending
Let us show you how it works!
• Login to your amazing dashboard and when you have a pending refund request you will be notified by a red flag at the top of your page that reads “Pending Request”.
• To see the pending requests click on the notification or ‘Customer Relationships > Customer Support > Refunds’.
*Important to note: All refund requests that are shown in this view have first been screened by the Cleeng Customer Success Team and have been submitted in line with the Cleeng Refund Policy.
• Once you are inside the refund section, you will be able to see all of your current refund requests that needs attention.
*Each column per request provides all the information about the request including:
• Transaction ID
• Customer Email
• Status of the request
• Reason for the request
• Price of the transaction
• Refund request date (date the Cleeng Customer Success Team submitted the request)
• Time to respond (The number shown here is the amount of time left to handle the refund request. A refund will automatically be granted once the number hits 0)
*Following this you are presented with four (4) options to help you make your decision on the request.
Option 1) Approve Refund
By clicking on the green ✓ button, you are approving the refund request. The viewer will receive an email stating that their refund has been granted and the funds will appear in their account within 3-5 business days depending on their banking provider.
Option 2) Deny Refund
By clicking on the red X button, you are choosing to deny the viewer's refund request. The viewer will receive an email stating that their refund has been denied based on Cleeng’s refund policy. When denying request we highly recommend taking the viewer's experience and retention into account. Some viewers unfortunately do run into issues when viewing your content. Given this, it could be worth while utilizing option number 4 and emailing the customer (have a read a little further down).
Option 3) Postpone
By clicking on the purple clock button, you are postponing the refund for a further two (2) days to provide yourself or team with more time to look into the request. At the end of this period, if no decision has been made, the refund will be processed automatically.
Option 4) Email
By clicking on the @ button, it will trigger a new email to be opened on your device's default email. Eg: If Gmail is your default email, a new Gmail email will be opened. The viewer's email will be auto populated saving you time and allowing you the ability to engage with the customer quickly.
*Please note: After you have either processed or denied a refund, you will still have the ability to contact the customer directly by clicking on the @ button.
There you have it! You now have the ability to not only handle your refund requests but also gain a deeper insight into the issues your viewers are facing and find ways to improve the overall user experience.
Don’t forget our friendly Customer Success Team is always here to help, just click on the “Chat box” below or drop us a line.
- For any further questions, please contact the Cleeng Customer Success Team